WebFiling - Limited Liability Partnerships (LLP) User Guide

Getting started

The WebFiling Welcome page provides an up to date list of the documents that can be filed using this service. Help is provided throughout, within the onscreen 'Notes' section or by clicking the 'HELP' button.

Note
The Annual Return form cannot be filed online for some companies/LLPs, please check the list of system boundaries, exceptions and legal constraints on the welcome page.

The WebFiling service is available for the submission of data 24 hours 7 days a week.

To proceed to the sign in and registration screen select 'CONTINUE'.

Sign in to WebFiling

When you have received both your 'security code' and authentication code' you can sign in and use the WebFiling service. Simply enter the:

• Email address (you provided during registration) and security code, then select 'CONTINUE'
• If you have forgotten your security code, select 'Forgotten your security code' and we will send you a reminder.

Select that you are using WebFiling on behalf of an LLP.

Then from the drop down menu select the company type which must correspond with the registration location of the LLP.

Enter the LLP number and the authentication code, then select 'CONTINUE'.

Note
Notes are available on screen for this selection.

You can also:

• Register to file for an additional company.
• Request a reminder of a company authentication code.
  

PROOF

PROOF enables LLP's to protect themselves from unauthorised changes to their records as it prevents the filing of certain paper forms.

Once the LLP has joined the scheme, Companies House will reject any paper versions of these forms and send them back to the registered office address.  This will help ensure that any changes made have been registered by the LLP itself.

To join, you simply need to agree to the Terms and Conditions and choose 'Join PROOF'.  Following the confirmation screen, you can proceed to the WebFiling menu for filing documents.

However it is vital, that anyone who is authorised to file on behalf of the LLP is notified about the PROOF scheme, to avoid unnecessary rejected paper documents.  

The statutory PROOF scheme has terms and conditions in compliance with the Companies Act 2006.

You will receive an email confirmation as soon as your electronic application has been submitted and then a further email when we have processed your application to tell you whether or not it was successful.

You can view the PROOF Status on the WebFiling Menu Screen. There is a box on the right-hand side of the Menu page which indicates whether your application is in progress or is/is not registered for PROOF.  (Please note that applications to join or leave PROOF in the last 48 hours may not yet have been applied.

Further information on PROOF

Menu

The Main Menu has been designed to help you find the forms you need to file. The Name and Number of the LLP is displayed.  The main heading tabs in the middle section displays a list of all the Form types available for electronic submission.

NOTE: Any references to Company within WebFiling also includes Limited Liability Partnership(s) (LLP)

You can select one of the heading tabs to display the form types depending on your preference. The following options are possible:

• Category Locate a form type by a specific category.
• Form Name Locate a form name in alphabetical order.
• Form Number Locate a form number in numerical order.

The 'My Account', 'View Data Submitted' options at the top left of the screen relates to you as a presenter and is linked to the email address and Security Code used at Sign In:

Complete an Annual Return

From the WebFiling main menu you can select the Annual Return (£14 charge) - LLAR01

Once you have selected the Annual Return link, we recommend that you read all the information available on the screen. This page gives you important information relating to the Annual Return you will be submitting to Companies House and associated Annual Return data.

We display details on screen for you to amend or confirm;

• Registered Address Details
• Location of Registers
• LLP Members

If this is your first electronically filed Annual Return certain details must be provided, to enter these details click the appropriate 'add/update' links.

Please see WebFiling 'HELP' for more information

Click 'CONFIRM' to proceed to the next section.

Correcting changes

All the changes made to the Annual Return during a session will be listed on the 'SUBMIT' page. Corrections can still be made at this stage, by clicking on the appropriate section tab heading.

• Click the tab heading at the top of the screen for the section you wish to return to and amend the data as required. Note: do not select the 'BACK' button on your browser.
• To undo a change made during a session, click the 'UNDO LAST CHANGE' button alongside the data you wish to correct. Changes made during a session will be replaced with the original data

Contact details

Once you have selected 'submit' the contact details screen will be displayed.

The email address on this page is used to:

• Confirm that Companies House has received your information.
• Confirm if the data has been accepted or rejected (including the reasons why).

An alternative email address can be entered for data filed during a session (email confirmation will be sent to this address for this filing only).

The alternative contact name and telephone number details are optional, and would only be used if there were a query with the information filed.

This screen also indicates the position of the person who is authorising the submission. Most positions can authorise the filing of all form types, but some exceptions apply - please see help for more information on these exceptions.

Payment to file an Annual Return

The £14 fee to file the Annual Return can be made online using a credit/debit card, or by account (Companies House online filing credit account). The online account must be set up in advance, and is available for customers filing 10 or more Annual Returns per annum. The application form is available to complete online or download from our website.

• Payment by card: select the credit/debit card option and click 'SUBMIT' to enter your card details. (If making payment by card, please make a note of the details displayed on the 'WebFiling Credit Card Payment' page.)
• Payment by account : enter 'Presenter ID' and 'Presenter Authentication Code' (both sent by post once the account application has been processed).
• The 'Submission number' is unique and linked directly to your data.
• Please make a note of this number, as it will enable us to track the data you have submitted, should a problem occur.
• If you have paid the Annual Return filing fee by payment card, our payment provider NetBanx will send an automated email to confirm the amount and receipt of payment.

Confirmation

The confirmation screen displays the information submitted to Companies House.

Make a note of the submission number, this reference is important and can be used to track the data you have submitted, should a problem occur please quote the submission number if you contact us.

After submitting data we will send 2 emails, one to confirm receipt of the data and a second to confirm if the data has been accepted or rejected

• The confirmation of receipt email will be sent within 3 hours of the data being submitted. (If you do not receive confirmation you can call our contact centre for advice, quoting your envelope reference number).
• The acceptance / rejection email is normally sent within 3 working days once the document has been processed (most documents are processed within 24 hours). If your data is rejected the reasons will be included in the email.

View data submitted

The 'Data Submitted' screen lists the documents submitted by a presenter via WebFiling during the last 10 days. This screen displays the submission date, company number, document type and submission number.

Note:
The documents in the download areas are linked to the presenter's email address and security code, not the company/LLP number.

• When a presenter has signed in, the documents available are those submitted by the individual presenter.
• The documents are in PDF format, and can be easily downloaded by clicking the relevant PDF link and following the on screen instructions.
• These documents are only available for 10 days after the original submission.
• Documents submitted during a session can be accessed, by selecting 'REFRESH' to update the screen.

(These documents will still be available from the download area if a presenter changes their email address or security code.)

My account details

From this page you are able to change one or all of the following:

• your security code - to a different 8 character alphanumeric code of your choice.
• your WebFiling email address.
• latest news and updates subscription selection.

To make changes on this page, you must enter your current security code

Company registration details

This page enables you to:

• Register an additional company/ LLP - request an authentication code to file for another company/ LLP, the new code will be posted to the registered office address.
• Change the allocated authentication code - by entering a new 6 alphanumeric code (letters and/or numbers) of your choice.
• Cancel a company/ LLP authentication code - if cancelled, documents for that company/LLP cannot be filed online, a new authentication code would have to be requested.